Change reports

Change Reports

Controlling change to the scope of work is essential to project control and project management principles and procedures. How these changes affect productivity, workload, manpower, etc., should be evaluated using Histogram/S-curves, Performance Charts, and Progress Summary Reports. How the schedule is impacted can be assessed using alternative parallel analysis. The Change Reports are listings that present data related to the change order or changes related to activities. From the REPORTS ribbon, you can select from four different change reports. The four reports have different views and summary options, allowing you to view changes from different perspectives.

In addition to the four change reports, you can print change information using the Print option from the Change Register window. The report is identical to the detailed change report. It lets you publish all changes, selected changes, or a desired change type: variation orders (approved), requests, subcontracted work, and internal changes.

The Histogram/S-curve report lets you stack your bars by Vo-No and Change Type.

The Change Report setups

The setup and configuration panes for the four change reports are all tab-separated. The different tabs guide you through the report setup. The four report types let you apply filters to narrow down the amount of data presented or produce entire listings for all activities and changes. The data items or fields used for the four change reports differ. For a report by activity, Safran activity fields are available, and for the two reports—By Change and Detailed—you can apply a filter by selecting fields from the change register data. The extended report allows you to combine and filter data from the activities, with a panel allowing you to choose by information in the change register, like VO type, to include in the report, select a specific Variation order, and more.

Change Report by Change Order

This Change report presents information on variation orders throughout the project life cycle. You can section (including totals) the report on the combination of VO type and person responsible. Fields for selection, configuration, and sorting are available from the Variation Order table. Use the Field and Sort tabs to specify your configuration and sort.

Change Report By Activity

The Change by Activity Report lists activities with their change orders, resource estimates, and costs. The report can be sectioned into two levels. To do so, select values for the outer and inner sections. Totals for activities and sections are automatically applied.

You can select the type of changes to be included in the report, choose QTY/scope, and select dates to be presented from either the Live plan, The Baseline plan, or the Current plan.

Detailed Report

The detailed report lists the variation order together with detailed activity and resource information, quantity and cost for estimates, and expended and actual % complete. The report also contains a summary line for each variation. The report can be sectioned and specified with a page break.

You will see that this report is similar to the listing or print capabilities provided with the change register but with two additional features: it gives a report title definition, and it can be included in report packages.

The Extended Change Report

The extended change report adds more flexibility to change summary reporting. First, it allows you to select data and narrow your reporting by selecting from activity-related data. Next, you can add more filters on change data, like what changes to include and further selection by VO-Number, Client VO, and more. Last, it lets you summarize and group your report and hide or show report details.

Change Register Print

As mentioned, Safran Project provides a printed change order report from the change register window. If you select all changes, this report may be several pages. To narrow it down, filter the change window; only the chosen changes will be included in the report. The change register printout is a fixed-format presentation of the change order and its content.

See the Change Register chapter for more information on changes and variation orders.